Decisions

26.03.2020

  • We will no longer use live-streaming for lectures. The only exceptions are language courses.
  • All lectures need to be recorded using BBB, Adobe Connect or PowerPoint.  Do NOT use MS Teams for recording as it creates very large files.
  • Your lectures should be broken down into several recordings, each being ca. 15min.
  • All recorded lectures need to be uploaded to Moodle. (BBB does this automatically, however, it may take some time). Uploading recordings elsewhere (e.g., into YouTube) results in high Internet charges for some students.
  • All slides and other course material need to be uploaded to Moodle.
  • Previous lectures, that were not recorded, need to be recorded and uploaded.
  • Please check the sound quality before publishing your recording.
  • From time to time (e.g., once a week), hold Q&A sessions during one of the time slots already allocated to your course in the timetable. You can do this by chat, by pre-collecting questions from students and posting answers in a recorded video (or document), or by live session (if small class using BBB or Adobe Connect)
  • No midterms will be given. Please use other assignments (e.g., projects, reports,…) instead.
  • MS Teams should only be used for thesis supervision and other one-on-one meetings.
  • Announce things well in time for those students who do not have regular internet access.
  • Always use Chrome as browser.

While a large number of students are excited to try out this new way of teaching, some students are stressed during these times. It is important for us to encourage them and to show empathy. Please try to alleviate their concerns. This is new for all of us but we are determined to make the best of it

News

29.03.2020 Presentation (General meeting of academic staff)

26.3.2020. After 2 weeks of online teaching, the Rectorate met today with all academic HoDs. In order to accommodate the limited internet connectivity of some students, the following measures have become necessary:

  • We will no longer use live-streaming for lectures. The only exceptions are language courses.
  • All lectures need to be recorded using BBB, Adobe Connect or PowerPoint.  Do NOT use MS Teams for recording as it creates very large files.
  • Your lectures should be broken down into several recordings, each being ca. 15min.
  • All recorded lectures need to be uploaded to Moodle. (BBB does this automatically, however, it may take some time). Uploading recordings elsewhere (e.g., into YouTube) results in high Internet charges for some students.
  • All slides and other course material need to be uploaded to Moodle.
  • Previous lectures, that were not recorded, need to be recorded and uploaded.
  • Please check the sound quality before publishing your recording.
  • From time to time (e.g., once a week), hold Q&A sessions during one of the time slots already allocated to your course in the timetable. You can do this by chat, by pre-collecting questions from students and posting answers in a recorded video (or document), or by live session (if small class using BBB or Adobe Connect)
  • No midterms will be given. Please use other assignments (e.g., projects, reports,…) instead.
  • MS Teams should only be used for thesis supervision and other one-on-one meetings.
  • Announce things well in time for those students who do not have regular internet access.
  • Always use Chrome as browser.

While a large number of students are excited to try out this new way of teaching, some students are stressed during these times. It is important for us to encourage them and to show empathy. Please try to alleviate their concerns. This is new for all of us but we are determined to make the best of it

24/03/2020. This morning, some academics experienced issues with MS Teams. We are aware that Microsoft had some outages and assume that this was the reason for the interruption. We hope that this will be resolved by tomorrow morning.

Unfortunately, tonight we also started experiencing problems with BBB. Please do not record your lecture right now until Nitto confirms that the software is working again. We hope that it will be back by tomorrow. But in case you have a lecture tomorrow morning, you may want to look into the use of MS Teams.

Apart from the tools, here are some additional things that you need to discuss in your department:

  • At the moment, practical classes have been delayed as students cannot access labs, workshops or studios. This has created some free timeslots that can be used to teach additional lectures of theoretical courses. If we use these time periods now, we will have more timeslots available later in the semester that can be used for more practical courses. This assumes that we can go back to normal teaching before the end of the semester.
  • Exams may need to be replaced with other assessment tools, such as projects, reports, or take-home exams. Please discuss options within your department.
Screen Capture

PROS AND CONS: 

+ screen capture allows the recording of all activities on the screen (incl. mouse pointers, activities in other software tools, …)

+ file with recording is locally available

+ does not require any installation on the students’ computers

– free versions of some tools have limitations (e.g., screencast-o-matic is limited to 15 mins per recording)

– does not allow feedback from students  (i.e., not suited for one-on-one meetings or Q&A sessions)

– additional step required to reduce the file size and to upload into Moodle

TUTORIALS

Teachers need to download their preferred screen capture tool in order to record their session. Here are two examples:

– Screencast-o-matic: https://screencast-o-matic.com/

– ShareX: https://getsharex.com/

Here are instructional videos:

– Screencast-o-matic: https://youtu.be/q42PexOwcsw

– ShareX: https://youtu.be/ft7R_a2SnWk

Once you have completed your recording, please check the file size. If the size exceeds 30MB per 15 mins of recording, an additional step is required to reduce the file size before you upload it to Moodle. This can be done by uploading and re-downloading the file from Youtube. Here is a short tutorial on how to do this: https://youtu.be/KYMXf4Htnuc

INTEGRATION WITH MOODLE

As a final step, upload the reduced-sized recording to Moodle: https://www.youtube.com/watch?v=jZNVcMdnprY&feature=youtu.be

BBB

To join whatsapp group: https://chat.whatsapp.com/JFYzNNdZtfEBR7S3UwzXKT

Presentation (General meeting of academic staff on 29.03.2020): tips on recordings with Adobe.

PROS & CONS

+  good for live streaming to small classes

+  closely integrated into Moodle

+  recordings are automatically uploaded into Moodle (although it might take a few hours)

–  not suited for live streaming to big classes

–  screen sharing currently not working if presenter is off-campus (but IT is trying to fix this)

TUTORIALS

New – How to record (short tutorial)

For Teachers:

Video Tutorial for Teacher – Creating session (for GUtech)URL: https://www.youtube.com/watch?v=W-XK-QI9nfY&feature=youtu.be

Video Tutorial for Teacher – running session (for GUtech)URL: https://www.youtube.com/watch?v=0qkDLkRz9zs&feature=youtu.be

Important recommendations for teachers: Do not allow students to use Mic or Webcams.

For Students:

Video Tutorial for Student – attending session (for GUtech)URL: https://www.youtube.com/watch?v=gphTRLfOBCk&feature=youtu.be

Important recommendations for students: join sessions as “Listen only”.

INTEGRATION WITH MOODLE

If you record your session using BigBlueButton, the recording will automatically appear in Moodle after a while (may take few hours). There are no steps required of you.

MS Teams

To join whatsapp group: https://chat.whatsapp.com/EGEgvmBg0ojJiVFsBEI91a

PROS AND CONS

+  good for live streaming to small and big classes

+  good for screen sharing

–  recordings have to be downloaded and then manually uploaded into Moodle

–  interface is not very convenient (e.g., when dealing with many learning components at the same time)

–  fewer features then other tools (e.g., no poll, Q&A, multiple-sharing…)

TUTORIALS

Teacher has to download Microsoft Teams and then log in using his gutech email.

As per students they only need to download Microsoft Teams https://teams.microsoft.com/downloads and then log in using their gutech email.

In menu “Teams” they should find  the course for which they have class. They should then find a link to a live session that they should join.

How to create class and add students https://youtu.be/10t4-o2I3lM

How to run live session: https://youtu.be/LZR6N6AWuDY

INTEGRATION WITH MOODLE

Adobe Connect

To join whatsapp group: https://chat.whatsapp.com/DJikPnvRYr09SvbPBCOg5p

PROS AND CONS:

+ very good for live streaming to small classes < 25 (excellent option for language classes) + very rich interface for teaching + good experience in terms of interactivity with students - recordings have to be downloaded and then manually uploaded into Moodle - students should use the app, not the browser, for a better viewing experience - free version only allows for classes with fewer than 25 students -  teachers might need training to use all the features TUTORIALS

Teachers and students first need to install Adobe Connect (in their laptop, tablet or mobile). Here the main link: https://helpx.adobe.com/adobe-connect/get-started.html

The download file depends on the operating system and whether it is desktop or mobile… However, if the teacher does not install it, when he tries to connect to his first class, browser will help him to install the correct version of the software. Student, once he clicks on the link provided by the teacher to join the class, will be guided by the browser to install the correct version of the software.

Here the tutorials for Teachers (for students, it is quite straightforward: once they install the application, they will just need to click on the link provided by their teacher and open it with the application). Maybe the teacher after viewing the tutorial can quickly brief his students on how to ask question and how to use the microphone.

How to create and set up a virtual class: https://www.youtube.com/watch?v=aUZFHZ2wEZ8

How to run the class:

Part 1: https://youtu.be/WGEWf47roM4

Part 2 : https://youtu.be/czKU29BtvVc

Part 3: https://youtu.be/-SrrrB_If0g

How to record (or pre-record) a session: https://youtu.be/gmithYZHhNo

Other useful tutorials: https://federation.edu.au/staff/learning-and-teaching/elearning-hub/adobe-connect

INTEGRATION WITH MOODLE

If one wants to edit his recording, he can refer to this tutorial: https://helpx.adobe.com/adobe-connect/using/recording-playing-back-meetings.html

FAQ

Question: I tried to upload my video in Moodle, but got error: file too large.

Answer: You open your course. On left side, you try to find “course administration …” then edit settings, then find section “Files and Uploads”. You can select 50 Mb or 100Mb for example

Question: I have a recorded video of big size. Can I reduce the size?

Yes, this can be done by uploading and re-downloading the file from Youtube. Here is a short tutorial on how to do this: https://youtu.be/KYMXf4Htnuc

Question: I need only to record a session. Which tool to use?

You can use any tool that you feel comfortable with. We recommend “Screen Capture” tools, but you can also use Adobe Connect or even Teams. However, please make sure that the sound quality is good and that the pointer appears in the video. If the size of the video is big (more than 30Mb per each 15mn), then reduce its size by uploading and re-downloading the file from Youtube. Here is a short tutorial on how to do this: https://youtu.be/KYMXf4Htnuc